The Dos and Don’ts of Negotiating with a Catering Service

Amritsari Kebab

When you have an upcoming event, you need to get in touch with reliable catering services. An excellent catering service will make your event successful. You will come across multiple catering services within your vicinity. The catering charges vary between companies. Choosing the one within your budget is a good idea, but make sure you don’t sacrifice quality. Under such circumstances, you need to negotiate with the top caterers in Kolkata. With this approach, you can get access to the best deal.


  • Identify your requirements: Before approaching any caterer, you should know the exact needs of your event. If you are aware of what you want, you can also negotiate with the caterer. In this case, you need to consider the number of event attendees, menu options, amenities you want, and budget.
  • Do the research: As mentioned earlier, numerous caterers are ready to offer their services. Before choosing any of them, do the necessary groundwork. Check their websites, reviews, quality of food, customer service, charges, etc., to get a concrete picture.
  • Be flexible: You should be flexible while negotiating a budget for catering services. The professionals offering catering services will also have many things to say. Listen to their opinions and determine what can be done to meet all ends. For instance, you can adjust the cost by cutting down certain menu items, adjusting the portion size and serving style, and altering the event timing.
  • Communicate properly: Communication is the basis for successful negotiation. State your expectations about your priorities and budget. At the same time, you must also consider the caterers’ perspectives and their challenges. Feel free to ask questions if you need further clarification.


  • Don’t underestimate anyone: While negotiating with the catering service, you must pay attention to what the professionals say. Underestimating anyone’s worth is never a good idea in any situation.
  • Don’t nurture an “all-or-nothing” attitude: Negotiation is all about compromise. However, most of us fail to recognise this aspect. Your conversation must have a professional touch when you are interacting with the catering service experts.
  • Don’t let emotions hinder your judgment: More often, emotions drive our approach during the negotiation process. We mustn’t let emotions interfere with our judgment. The same applies when you are negotiating with a catering service.

Are you searching for the top caterers in Kolkata? If you feel so, Sweet-N-Sour Catering Services will be your ultimate destination. Over the years, we have set a new standard in the realm of the hospitality industry. We create a multi-cuisine face by using locally sourced ingredients and spices of the finest quality.